Many of us want to make the most of our time and be productive. Unfortunately, there may be disruptions around us, or there are things we may not feel like doing, so we end up dilly-dallying. This results to not getting things done. Here are some tips for increased productivity at work.
First, maintain a work-life balance. While there are cultures where people work to live because their environment conditions them to do so, in a general sense, maintaining work-life balance can increase morale and productivity. Setting aside adequate downtime and enjoying personal life outside of work can contribute to positive attitudes towards self and towards the company. Having adequate rest and relaxation off-hours also helps clear the mind.
Another way to increase productivity is to learn the art of delegation. On one hand, facilitating progress in a direct way – by rolling up your sleeves and pitching in – can get the job done faster and motivate people to work with enthusiasm. On the other hand, a manager more often than not needs to accomplish and prioritize countless other tasks. In this case, delegating work is the most sensible thing to do.
Employees or colleagues must be trained to handle the work delegated to them. The least you’d want to create is undue stress not just on the employee but also on yourself. Busy managers must refrain from lumping work on even busier staff members at the spur of the moment. Effective delegation or sharing of responsibilities will not only increase productivity, but also encourage employees to take part and offer inputs in the work process.
Other simple ways to increase productivity are drawing up a list of things you really need to do. Company heads may also decide to outsource certain functions. Opting to outsource certain functions (like accounting, housekeeping or utilities) to an outside firm well positioned to carry them out enables a company head and the employee force to focus on other important work matters.
Other tips for increased productivity are: tossing away routine tasks that only eat up time (like going through clutter email); and batching similar tasks requiring priority attention and setting aside time to undertake them. The latter involves temporarily eliminating forms of distraction like a constantly ringing cellular phone.
Also, a good way to increase productivity is to remove clutter and organize office space. Sorting your files, purging clutter, and streamlining work processes may help boost productivity. Use office storage solutions to be able to find supplies and other essentials easily.
Even if you feel hopelessly disorganized, you can find ways to spruce up your work area (or get somebody to do it for you). You can use organizational tools or furniture pieces attuned to your personality and make your workspace more pleasing to the eye and more conducive for concentrating & working. Clever office design with proper lighting and comfortable or ergonomic furniture pieces can play a role in increasing productivity.
Rounding off the tips for increased productivity are learning how to focus; and using time-tested principles or management philosophies that uphold organizational efficiency and encourage zero wastage.
This is the digital age, and if there’s one thing businesses should not overlook, it’s a good website design and the correct use of search engine optimization or SEO.
Companies understandably want to increase sales and profits, and one of the ways to do it is by attracting target customers, mainly by offering a good product or service backed by efficient customer service. The business – whether it’s a promising start-up venture or an established company – should also have an easy-to-navigate website that can increase awareness, respond to customer queries, and convert traffic to actual sales.
The benefits of SEO cannot be emphasized enough. It can help companies improve their search engine rankings and help attract the desired web traffic to their sites. Unfortunately, most business owners or managers have too much on their plate, or lack in-house technical expertise to integrate SEO with their web design. The most sensible move, then, is to outsource SEO.
Hiring a professional such as LinkBlasts that can provide SEO link building services can give a business the boost it needs to gain competitive edge. Outsourcing SEO frees up time for the entrepreneur or business owner to concentrate on other vital business concerns.
An example is an all-natural pet products store that carries numerous premium quality dog & cat food brands with a couple of branches in a high-traffic area – the mall. While mall-going dog owners are a captive market, there are lots of other potential customers that the company may be missing out. An entrepreneurial venture may have excellent quality products, but if only a few people know about them, the financial bottom-line will be affected. That is where creative marketing strategies come in.
Media releases in magazines and newspapers as well as online may increase public awareness about the store and its product offerings, and so will word-of-mouth referrals. The business can attract more target consumers willing to spend on high quality pet food products if it engages the services of an SEO specialist and link builder who can help drive traffic to the company’s website. Indeed, it’s important to make it easy for potential customers easy to find your business online.
Quality link building services can be worth the investment, then. Link building requires effort, time, and other resources, but in the end, it can pay off for a company that wants to increase its market share.
A fully integrated SEO link building services agency can render packaged services including layout of web pages, and creating SEO content (using the right keywords) and landing page copy that can help convert online visitors to paying customers. It can also give your company link variety – post articles in blogs, sites, and online forum/discussions relevant to your business that potential customers may stumble into.
A professional SEO link building services firm may also help a company use metrics to evaluate progress in attracting the desired web traffic and in looking at how it is creating impact with its presence in social media networking sites, which the client-firm can use to reposition itself in the market.
Supply chain management systems are important to modern-day firms. Nowadays, we see big firms expanding to new markets across the world. Part and parcel of good supply chain management system is choosing the right distribution partners and channels. International managers must see to it that supply chain decisions are sound since these can have a direct bearing on customer response and market penetration.
Supply chain management actually entails managing the entire network of businesses processes pertaining to everything from raw materials sourcing to production and distribution outlets. In other words, the 3Ps – People, Physical evidence, Process (in addition to the product, place, price, and promotion) must be considered and integrated to each other.
In the contemporary business setting, companies – whether small start-up ventures or big global firms dealing with multiple intermediaries — strive to deliver quality products to customers at reasonable prices. Supply chain management systems play a large role in accomplishing this.
For efficient distribution and successful supply chain management, business owners need to be attuned to market signals and ensure optimal resource allocation. Using management tools like modern software systems can also lessen wastage and delays. At the same time, the right distribution partners must be chosen.
In the case of Spanish clothing retailer Zara, managing all its distribution and logistical functions without relying too much on outside distribution partners, and having a responsive supply chain, have worked to its advantage.
So have companies like Uniqlo and H&M, which strive to maintain production flow efficiency through a quick-responding manufacturing/production team alert to customer needs and requirements. The difference among companies is that in certain cases, like Uniqlo, bulk orders for clothing staples are placed one whole year in advance which enables the company to realize cost savings that are passed on to end-consumers.
Companies may vary in the manner they implement their supply chain management and utilize different web of influences, but there are common goals aimed at creating an efficient supply chain and satisfying customer requirements. To attain these objectives, companies may partner with other firms in their home country, or with entities in the foreign country they seek to expand to.
When tapping foreign markets, companies must consider cultural differences and navigate the unusual business environment. In Japan, for instance, a governing council called the keiretsu consisting of manufacturers, distributors and other supply chain partners worked closely to ensure supply chain success. Nurturing good long-term relations with the keiretsu enables global firms to run their core businesses smoothly.
Some companies have unique distribution systems, like in the case of Walmart, which uses super warehouses to handle very large volume of inventory, in strategic locations. Walmart has efficiently cut costs (which benefit end-consumers) by working very closely with suppliers and business partners to ensure a steady flow of goods in its distribution centers at well-negotiated prices.
Walmart is a shining example of how efficient supply chain management systems can propel a company to worldwide success. Walmart has utilized modern technology, including sophisticated barcode and computer systems, to monitor inventory levels, facilitate quick inventory turnover, and manage distribution centers. Lots of other companies in the modern era have automated their warehouse systems and product distribution processes to cater more efficiently to their customers.
What does it take to effectively manage projects from start to finish? Assuming you’re armed with the right skills and qualifications to be a project leader, is it enough? The answer is a resounding no. You’ll need to strive to stay on schedule and make sure that all project deliverables reflect quality.
Managing projects effectively oftentimes requires team cooperation and commitment & support from top management and stakeholders. It certainly helps if the project leader is a self-starter who has confidence in his abilities, and who can harness the collective abilities of the team.
If the project at hand is large and complex, collaborating with team members and/or consultants is crucial. It’s important to have a detailed work plan with the project components, procedures, schedule and budget laid down. The plan should have a measurable objective or goal and rationale, exactly how the project will be carried out, a detailed timetable, the costs involved, and a breakdown of the essential tasks.
Other important elements of a good project plan are an organizational structure that includes team members with technical competence and skills. A well-trained project manager who can communicate effectively, and secure commitments to accomplish deliverables at the agreed time and standards will help a lot.
Managing projects effectively from day one rests a great deal on the project leader as much as on team members. After all, it is the project leader who must not overlook certain things like recognizing risks and managing disturbances or problems that may stall the implementation of the project.
Building a new resort community, for instance, may require close coordination with government departments and environmental groups. In such a case, conferring with a legal counsel and/or enlisting the services of an efficient management services firm that can handle a wide range of services from project administration to accounting, to property maintenance, environmental services and security later on may be a good move. Utilizing project management software may help, but consider it a tool. It should supplement the skills that the project manager should already have.
During the early phase of the project, it is the chief engineer (in the case of construction projects) or designated project head who must oversee what needs to be done. Managerial authority that resides in the project leader must not be taken for granted. Overall goals must be clarified to team members and stakeholders.
Ideally, the project manager must meet regularly with team members and come up with a progress report, which will then be presented to the ranking officer or department head.
As much as possible, the project leader must refrain from imposing time pressures that are so intense such that temporary setbacks or minor glitches tend to be perceived as crises. Instead, a culture of helpfulness can be cultivated. That sums up some of the important aspects to think about for managing projects effectively. Incidentally, even before embarking on a new project or an organizational change, you can glean helpful insights online from management consultation firms specializing in strategy implementation.
Within contemporary organizations, project management systems or tools that help managers manage finances, time, and personnel resources are essential.
The project management approach relies a great deal on technology. Automating or using software tools helps a company’s employees manage project requirements, including costs, timeframe (represented by a project master schedule for key activities), project history, breakdown and status.
Through project management systems, key decision-makers and line managers in an organization gain greater control on projects and in the long run improve customer relations/satisfaction. The downside is that implementing or utilizing project management tools usually requires a complex internal process that entails cost. Moreover, effective project management necessitates certain skills in the officer or manager tasked to implement it.
Besides some technical expertise, a good project manager must have planning and organizational skills, must know how to allocate resources well, and resolve conflicts as they arise. Management support is likewise vital. When effecting organizational change or transformation, it must be driven from the top down.
Nowadays, the project management concept is being applied in various industries, including accounting, healthcare institutions, construction, auto manufacturing, banking, and many others. An example of a project management approach is that which is used in the implementation of SAP in companies.
By integrating a company’s efforts and enabling key officers to achieve their objectives within the allotted time and within the given budget, a project management system emerges as a very useful corporate tool that requires strong commitment.
Project-driven workplaces, like a company building a large, new resort complex can immensely benefit from harnessing the project management capability within their organization. The best project managers, it must be noted, has some technical competence and well-informed about various aspects of the project enough to respond to obstacles and challenges that may arise. Project managers must also be on top of monitoring and coordination of work assigned to team members.
To have a high-performance project team, members must understand the ground rules, learn to really listen to other people’s perspectives, and work out disagreements. Meantime, the project team leader must address conflicts using productive problem solving or by using a seasoned facilitator. The ideal project leader is not only technically competent but is also fair in dealing with team members and can get out of the way to let people do their jobs.
When handling large and complex projects, certain elements must be present. The project leader must have at hand a Critical Path Analysis, which may be in the form of a flow diagram. The Critical Path Analysis lays down the tasks that need to be accomplished and the resources needed. It can serve as tool to pinpoint potential problems in the implementation stage, and help a company improve efficiency and realize cost savings.
Indeed, project management systems or tools allow managers to address essential variables for the duration of the project life cycle. It furnishes the project team with a theoretical model that serves as an invaluable guide in managing a project from the planning phase all the way to implementation.